GDPR Privacy Notice

WEBSITE PRIVACY NOTICE

This website is run by Rt. Hon. Dame Caroline Spelman, MP for Meriden and its Data Controller is Rt. Hon. Dame Caroline Spelman, Member of Parliament for Meriden.  This contact form only submits data to the office of Rt. Hon. Dame Caroline Spelman MP.  In line with data protection regulations, the office of Rt. Hon. Dame Caroline Spelman MP processes constituents’ data for casework and policy query purposes under the lawful basis of public task.  In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will get in touch with you to establish your consent.

Please note that this office uses data from the open electoral register for referencing and filing purposes.

As a data subject, you have the right to request access to all personal data that we hold on you by making a Subject Access Request to this office.  If the data we hold on you is no longer necessary for the casework or policy query purposes for which it was collected, you have the right to erasure of that data.  You also have the right of rectification if the data we hold on you is no longer correct.  This office will not use your personal data in any way that goes beyond your reasonable expectations in contacting us. 

 

Privacy Notice

Office of Rt. Hon. Dame Caroline Spelman MP

This privacy notice relates to the personal data processed by the Office of Rt. Hon. Dame Caroline Spelman, Member of Parliament for Meriden, in relation to casework and policy queries.

 

Who is the Data Controller?

The Data Controller is Rt. Hon. Dame Caroline Spelman, Member of Parliament for Meriden.

 

What does the Office do?

The office discharges the duties and functions of an elected Member of Parliament.  As part of this work, we conduct constituency casework and respond to policy queries, for which we must process personal data of our constituents.  We also manage a small, non-political mailing list for the purpose of sending Caroline’s E-Newsletter/Monthly bulletin.

 

How do we process data?

This office processes constituents’ data under the lawful basis of public task or under the legitimate interest of the data subject. In instances where this lawful basis is not sufficient and explicit consent is required, a member of the office will contact you to establish your consent.

We are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

 

Will we share your data with anyone else?

If you have contacted Caroline about a personal or policy issue, we may pass your personal data on to a third-party in the course of dealing with your enquiry, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on.  Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.  

We will not share the personal information of members of the Caroline Spelman MP Mailing List or those in receipt of our E-Newsletter.

We will not use your personal data in a way that goes beyond your reasonable expectations in contacting us.

 

For how long will you keep my personal data?

Casework and policy queries are often revisited and to provide the best service and representation for constituents, from whom we may continue to receive correspondence, personal data will be held for the duration of Caroline’s time in Parliament, unless specifically requested by the constituent.  We will delete any data at a constituent’s request.

 

What rights do I have to my personal data?

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing, such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to lodge a complaint with the Information Commissioner’s Office

 

How can I contact somebody about my privacy?

You can get in touch with our office by letter, email or telephone:

 

Office of Rt. Hon. Dame Caroline Spelman MP

House of Commons

London

SW1A 0AA

Tel. 020 7219 4189

caroline@carolinespelman.com

 

Office of Rt. Hon. Dame Caroline Spelman MP

631 Warwick Road

Solihull

B91 1AR

Tel. 0121 711 7029

caroline@carolinespelman.com

 

Please note that we will ask for identification should you choose to exercise any of the above rights in relation to personal data we hold.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

Updated 23rd May 2018

Effective from 25th May 2018